Imagine this: The shop supervisor goes to the warehouse in search of a particular part because the stock status report says there is one left. After searching for half an hour, he still can’t find it. Did someone forget to update inventory? Is it being stored somewhere new now? Frustrated, he orders 5 more figuring it’s a common enough part and overstocking is favorable to running out.
Meanwhile, two of the desired parts do exist in physical inventory, but they are in a corner pile of gathered, but unused, material from the last job. This section of warehouse has become an inventory “junk drawer” of sorts. Without a dependable system to reflect accurate inventory and a commitment of staff to properly return unused material, the shop supervisor can easily have invalid information.
These scenarios are very real and can also get very expensive. Piles of unused inventory, items wrongly designated or lost, the overstocked, the under stocked… all cause chaos and unneeded expense. These scenarios can be avoided through proper use of an ERP system that tracks inventory.
An ERP system can tell you how much of your inventory is stored and where it is— both in regards to which warehouse and which bin. Mobile apps used with ERP systems also mean warehouse staff can easily keep this information up to date and accurate by scanning bar codes out on the floor in real time to record inventory consumption, production, receipt and shipment.
Once the inventory is verified as accurate, a company can rely on an ERP system to keep track of how much inventory they have and how often to reorder items automatically. This saves the company money on surplus inventory and can help better streamline work flow by avoiding shortages. It can also help manage breakage, data entry error, accounting mistakes and fraud.
Employees will appreciate the efficiency too. They will no longer waste valuable time looking for items that aren’t in stock. Your ERP system will tell the employee the quantity of available material and exactly where to find it. Of course, the company’s bottom line also benefits when employees are doing more complex tasks than wandering a warehouse to find a part.
Customers will love it too. Turnaround time improves when the purchasing and stocking of material is streamlined. Products may ship earlier without manufacturing delays. One can save on part costs and pass savings to clients, and returns or mistakes are easily managed to help avoid scheduling mishaps and dissatisfaction.
So stop aimlessly wandering the warehouse, reordering items that you already have in stock, and running out of what is needed. An ERP system will take the guesswork and unneeded expense out of inventory.
If you’re ready to get your company and inventory organized, give Parallel Solutions a call at (440) 498-9920 and we will help you choose the ERP system that is right for you.
Parallel Solutions is looking forward to attending Exact Macola Evolve 2017 in New Orleans, April 17-20. The theme of the conference is “On the Move” to reflect the upward trend in the business climate. Customers will have the opportunity to network with their business partners and the developers and support staff from Exact Macola.
There are many reasons to attend. Possibilities include unlimited educational breakout sessions, opportunities to learn new features and functionality of Macola, and sharing of best practices by customers, solutions providers, technology partners, and Macola leadership.
This year’s list of speakers will include industry experts, and motivational speakers:
In the not-too-distant past, working at the office was the only option. With the advent of the internet, laptop and tablet computers, and smartphones, more and more people are able to take their jobs on the road. And those already on the road for work, like sales staff, can now be more productive than ever outside the office.
For companies with mobile ERP, staff have mobile functionality that helps them serve clients anywhere and at any time. Access to all the information they or the client might need is right at their fingertips, whether they’re at an industry conference, a meeting or a business lunch.
With a mobile ERP application, employees can clock in or log attendance, access orders and order histories for their clients, check inventory when making a sale, and look up invoices, as well as input data if necessary. Imagine how pleased a client would be when their sales representative can quickly call up the client’s most recent order on a tablet computer and easily duplicate, or even add to, that order instead of having to call the office and wait for someone to look up the needed information.
In fact, having mobile ERP access may even improve your employees’ productivity, especially for those who travel often. All they need is access to the internet or their smartphone’s network -- available in airports, restaurants, their cars, etc. As an example, sales made on the road can be entered into the system at the time of sale, so there are no papers to fill out and carry around until they return to the office; they only have to enter the sale in the system via mobile access. Having less paperwork to deal with gives employees more time to complete other duties.
Another benefit of having your business linked up to a mobile ERP application is that more immediate action can lead to better cooperation between departments. When all parties are working with the same, up-to-date information, communication is easier and employees are able to better help each other get a job done.
Mobile applications can be used to improve inventory management and asset viability. With phone in hand, the warehouse staff can enter information as goods are processed, selecting the proper location where the item will be placed. Material on hand can be confirmed. Likewise as goods are required for distribution to a customer or the manufacturing floor, the inventory level can be adjusted downward by warehouse staff.
You may be wondering about the security of a mobile system. This can be controlled by understanding the risks and putting proper controls in place. Our Secure Network Solutions division offers a variety of IT and security assistance, from filters to firewall solutions, corporate guidelines and more to protect your enterprise data.
Parallel Solutions can help you choose an ERP system that has the in-office and mobile access you’re looking for while still maintaining the security you need. Contact Parallel Solutions at (440) 498-9920 to learn about various options.
Mary Jo O'Neill